Festival Stalls

Stalls Policy & Guidelines
Festival stallholders

All inquiries regarding stalls must be directed to the Stalls Coordinator
stalls@tablelandsfolkfestival.org.au

Policy

Hundreds of festival patrons enjoy the diversity on offer in a friendly village like atmosphere and the TFF have an ongoing commitment to holding a festival that oilers patrons a unique experience. The TIFF strives to produce a Festival that is successful and sustainable for all participants. Preference will be given to applicants who match the same general criteria for our selection of musical performers, i.e. We aim, where possible, to bring you an artisan at work, with original and handcrafted items.

Stalls Options Overview -There are a range of stall options available at the Festival

1. Craft and Personal Service Stalls -selling personally handcrafted Items or providing an on-the-spot service.

Craft stalls are those who sell only handmade or home-grown products, and the seller should be the craftsperson. If the stall is a combination of craft and merchandise, then those stalls are considered merchandise. Service stalls are those which provide patrons with an on-the-spot ser¼ice e.g. massage/tarot. If the stall is a combination of service and merchandise, then those stalls are considered merchandise.

2. Not for profit Information Stalls
Information stalls will be considered by prior application to the TFF Committee for reduced fee status for not for profit organizations.

3. Merchandise Stalls– reselling handcrafted or other Items
If you purchase an item and resell it at a profit then you are a reseller, and considered a Merchandising Stall not a Craft Stall. You may even purchase handcrafted produce from the artisan for resale, but it still remains you are not the craftsperson.

4. Food Stalls – selling food or beverages
This includes all stalls providing food or beverage to Festival Patrons. The TFF takes pride on the quality and variety of foods available at the festival and on the efficiency and standards of the food stall operators. The TFF aims to provide patrons will a wonderful army of foods, representative of both local and international communities.

5. Health & Wellness Stalls
Stalls who provide patrons with services or products, of a wellbeing nature, and are officially a part of the Health & Wellness Fair of the festival. All Health & Wellness stalls must apply to the Stalls Coordinator as described in this document under Applications (below).

For general Health & Wellness Stalls enquiries contact: healthandwellness@tablelandsfolkfestival.org.au

Food Stall Guidelines

Food Stalls will need to be licensed, Insured, and registered for a food premises operator with Tablelands Regional Council and follow the Qld. Food Safety Standards (which are available on the web at https://www.health.qld.gov.au/public-health/industry-environment/food-safety/).

Food stalls will also be required to comply with the festival’s waste management practices (the TFF is aiming towards maintaining a sustainable environment). Environmentally friendly vendors will be given preference. As such it is preferable that bags, and food and beverage containers are as environmentally friendly as possible.

Stall Selection Criteria

Stall selection is based on quality, variety and presentation, so send a photo or artist’s impression of your proposed stall and a scaled drawing with your stall application.

i. All stallholders must comply with TFF Stall Guidelines. Preference is given to those who follow correct procedures, including promptness of application & payment.

ii. Stalls that are bright and festive, with clean presentation and interesting appearance are highly valued.

iii. Quality of stock & suitability to TFF.

iv. Level of professionalism and experience.

v. Your indication that you will buy and use local produce.

vi. A visual image, preferably in colour, could assist in stall selection.

Stall Fees

Stall Type 3m x 3m 6m x 3m
Un-Powered Powered Un-Powered Powered
Craft / Service $60 $70 $100 $110
Not For Profit Information $35 $45
Merchant $110 $120 $130 $140
Food & Beverage $190 $260
Health & Wellness Price dependent on type of service provided as listed above

Equipment Surcharge – Community Hall Food Stall – $ 100

(These fees may be amended from time to time at the discretion of the TFF Management Committee)

Upon acceptance of application, please forward fuill fee made payable to:- Tablelands Folk Festival Assn Inc. PO Box 1368 Atherton Qld. 4883. Direct Credit is preferable although cheques and cash are accepted.

Full fee payment must be received prior to the Festival.

Application

2017 stall applications are now closed. Please return next year to apply for the 2018 Festival.

Details

1. Selection Notification after 1st September
Each year, we expect to receive more applications for stalls than can be accommodated. Some stalls are not accepted mainly for reasons of duplication. Non-acceptance is not always a reflection on your standard or applicability. Please note that some quality applications may be rejected. No correspondence will be entered into.

2. Cancellation
If the stall holder wishes to cancel this contract after notification. the Festival organisers reserve the right to retain 50% of the total site fee.

3. Non-Sectarian Policy
TFF has a non-sectarian policy regarding stalls.

4. Trading Times
Stallholders may operate throughout the festival hours of operation, or at the discretion of the Festival Stalls Manager. Set up must be before 5pm Friday and pull down after 4pm Sunday. No stallholder vehicles movement will be permitted outside the above times of operation.

5. Alcohol Ban
Stalls are not permitted to serve or supply alcohol.

6. Insurance
Public liability insurance is compulsory for all stallholders. A copy of your Public Liability Policy must be forwarded to the Festival office with your stall payment.

7. Workers’ Compensation
If you are employing people to work on your stall, you must have WorkCover for your staff. WorkCover Queensland web site has all the details.

8. Rain
Some years we experience rainy days and unprepared stalls have a hard time. It is important to ensure that you have decent flooring and a wet weather contingency plan for your stock. The Stall Holder is responsible for any loss or damage of stock.

9. Stall Site & Size
When deciding what stall site size you require, include your entire stall including all ropes and awnings. If you arrive at the Festival and your stall is bigger than what you indicated. you will not fit. You may be asked to reduce the size of your stall. We understand stalls come in all shapes & sizes & will do our best to accommodate your stall as per your application. The Stall Coordinator’s decisions at the time of the festival will be final.

10. Stall Site Boundaries
Stalls shall not extend their displayed goods beyond the boundaries of their nominated site. It is not acceptable for stall holders to encroach onto the walkways with their racks or displayed goods. The Stalls Coordinator or authorized Festival representative, has the right to move stock items from the designated walkway in the interest of public safety.

11. Noise spillage
Use of amplifiers or loud speakers, including cassette players by stallholders is prohibited except with prior written consent from the Stalls Coordinator. The Stalls Coordinator or authorised Festival representative, has the right to set the volume level of any noise emanating from the stall. Stallholders are not permitted to employ, contract or program any performer or performance without prior permission from the TFF Program Director.

12. Subletting
Stallholders are not entitled to assign, share or sublet all or part of their Site, other than already stated on their application form.

13. No Livestock
Livestock or pets will not be permitted on the festival site unless by prior arrangement. Registered Guide or Companion animals excluded.

14. Visual
Appearance is important. The organisers aspire to improve the overall quality of the Festival every year. Camping tents are not considered suitable for use as a stall. We will not permit the use of marquees with ‘trade logos’ (e.g. Ford, LJ Hooker, Coca Cola, etc). You are encouraged to be extra imaginative and colourful in your stall presentation.

15. Vehicles
You may park one car sized vehicle behind a designated vehicle stall, it will not be permitted to move for the duration of the festival from 5pm Friday until 4pm Sunday. Indicate your request for a vehicle space on the application form, you will be issued with a dashboard permit and a designated parking space. There are limited spaces available for vehicles, so requests are not always met. All vehicle movements within the park for the purposes of unloading and loading of your stall goods or set up, will be outside the above mentioned times.

16. No Camping
Camping in the park where the stalls are located contravenes council by-laws. Stall holders should discuss any security concerns with the Stalls Manager.

17. Right of Veto / Offensive Goods
The organisers of the Festival retain the right to enter upon the site of any exhibitor at any time and remove any article, sign, picture or printed matter which TFF management considers, is either not eligible for display or considered offensive. (eg. dangerous toys or illegal products.)

18. Disagreement
In the event of un-resolved disagreement between the organisers of the Festival and a Stallholder, where a satisfactory compromise cannot be reached, the Stallholder’s continued presence will be at the discretion of the Festival Management. No fees will be refunded, and no correspondence entered into.

19. Power
Limited power is available for stalls. While every effort will be made to supply your Stall with desired power, actual power allocation to stalls is at the discretion of the Festival. Stallholders need to supply their own electrical leads for the first 25metres of supply, however the Festival retains the right to ban use of Stallholders leads that are not Current safety tested and tagged. Preference will be given to those food stalls who use gas. If you do please state it on your application. Generators will be allowed at the discretion of the Stalls Coordinator or TFF Executive Member. Noise Spillage may be dealt with under Item 13 below. If totally self powered, stall fee will be charged as unpowered.

Power leads and lighting is available for hire from the Merchandise deck at Ticketing.