Stalls Policy & Guidelines
All enquiries regarding stalls should be directed to the Stalls Coordinator at
stalls@tablelandsfolkfestival.org.au
Policy
This document outlines the responsibilities of stallholders and Festival organisers at the Tablelands Folk Festival (TFF). By submitting an application, you agree to the terms and guidelines outlined here.
TFF works closely with Tablelands Regional Council to establish procedures that support stallholders, the Festival, and the wider local community.
Hundreds of patrons enjoy the diversity on offer in a friendly, village-like atmosphere each year. TFF is committed to delivering a unique and high-quality Festival experience and aims to create an event that is enjoyable, successful and sustainable for everyone involved.
Location
Market stalls are located in Maude Kehoe Park, Yungaburra. Stalls are accessible to all Festival patrons and are positioned near Festival activities such as the Children’s Festival and Fringe Stage.
Stall Options
Retail & Service Stalls
Retail stalls sell handmade, home-grown or resale goods. Service stalls provide on-the-spot services such as massage or tarot readings.
Not-for-Profit Stalls
Not-for-profit organisations engaged in charitable, cultural, educational, social welfare, sporting or recreational activities are welcome to apply.
Food Stalls
Food stalls include any stall providing food and/or beverages to Festival patrons. TFF takes pride in offering a diverse and high-quality selection of foods that reflect both local and international communities.
Food stall operators must be licensed and insured, registered as a food premises operator with Tablelands Regional Council, and comply with Queensland Food Safety Standards (which are available on the web at https://www.health.qld.gov.au/public-health/industry-environment/food-safety/).
Waste Management
TFF is proud to be a green festival and is committed to sustainable practices.
Stallholders are asked to:
- Follow Festival waste management practices
- Use recyclable or biodegradable materials wherever possible (including packaging, bags, containers and cutlery)
- Outline packaging methods in their application
A rubbish skip will be available onsite (directions provided on arrival). Please use the designated skip rather than patron bins.
Food stalls must dispose of liquid waste at the Yungaburra RV Sanitary Dump Point on Mulgrave Road. Liquid waste must not be disposed of in township gutters or sinks.
Stall Selection
Stall selection is based on quality, variety and presentation. Photos must be included with your application.
Preference is given to stalls that:
- Comply with Festival guidelines and submit applications and payments promptly
- Present a bright, clean and visually appealing stall
- Offer quality products suited to the Festival
- Demonstrate professionalism and experience
Due to limited space, some applications may not be successful. Non-acceptance is not necessarily a reflection of quality.
Stall Fees
Power is available at $10 per outlet (limited supply).
| Stall Fees | 3m wide x 3m deep | 6m wide x 3m deep | Additional frontage (per metre) |
| Retail/Service | $50 | $100 | $15 |
| Food | $100 | $200 | $30 |
| Not for Profit | – | – | – |
Fees may be amended at the discretion of the TFF Management Committee.
Invoices will be issued upon acceptance. Direct bank transfer is preferred. Full payment is required prior to the Festival.
1. Selection Notification
Applicants will be notified after 1 September. Each year, applications exceed available spaces and some stalls may not be accepted due to duplication or space limitations.
2. Cancellation
If you are unable to attend, please notify the Stalls Coordinator in writing as soon as possible. Refund eligibility will be considered on a case-by-case basis.
3. Stall Site & Size
When selecting your site size, please include your entire stall footprint (including ropes and awnings).
If your stall exceeds the booked size, you may be asked to reduce your footprint or, where space allows, pay for additional frontage. The Stall Coordinator’s decision onsite will be final.
4. Stall Boundaries
Stalls must remain within their allocated site and must not extend into walkways. Festival representatives may reposition items if necessary to maintain public safety.
5. Power
Power is limited and allocation is at the discretion of the Festival.
Priority will be given to stalls requiring power for essential operational needs, such as food preparation and safety requirements. Stallholders who can operate without power — particularly for lighting or device charging — are encouraged to use solar or battery-powered options.
If trading after dark, stallholders are responsible for providing adequate lighting for their own stall area.
Stallholders must supply their own electrical leads (minimum first 25 metres) and all leads must be safety tested and tagged. Generators are not permitted.
6. Vehicles
One car-sized vehicle may be parked behind designated vehicle stalls where space allows.
Vehicles must not move between 5:00pm Friday and 5:00pm Sunday unless approved by the Stalls Coordinator. Vehicle movement for bump-in and bump-out is permitted outside these times.
Vehicle space is limited and not guaranteed. An image of your vehicle must be included with your application.
7. Duplication of Services
Applications may not be accepted where services closely duplicate established local businesses.
8. Trading Times
Festival trading hours are:
Friday 5:00pm – Midnight
Saturday 10:00am – Midnight
Sunday 10:00am – 5:00pm
Bump-in must be completed before 5:00pm Friday. Bump-out may commence after 4:00pm Sunday. No vehicle movement is permitted during trading hours.
Stallholders trading after dark must provide their own lighting (solar or battery preferred).
9. Alcohol
Stalls are not permitted to serve or supply alcohol.
10. Workers’ Compensation
Stallholders employing staff must hold appropriate WorkCover insurance.
11. Weather
Stallholders are responsible for preparing for wet weather conditions, including suitable flooring and stock protection. TFF cannot accept responsibility for loss or damage to stock.
12. Noise
Amplifiers or loudspeakers may only be used with prior written consent. The Stalls Coordinator may regulate noise levels where required.
Stallholders must not program or engage performers without approval from the TFF Program Director.
13. Presentation
Presentation contributes greatly to the Festival atmosphere.
Camping tents are not suitable for use as stalls. Marquees displaying commercial trade logos (e.g., Ford, LJ Hooker, Coca-Cola) are not permitted. Stallholders are encouraged to create colourful, creative and welcoming displays.
14. No Camping
Camping within the stall area is not permitted due to council by-laws. Any security concerns should be discussed with the Stalls Coordinator.
15. Right of Veto
The Festival reserves the right to remove any item considered ineligible or offensive, including dangerous or illegal products.
16. Disputes
In the event of an unresolved disagreement, the Festival Director will make the final decision regarding continued participation.